About the role:
*This role is a 5-month fixed-term contractor role; contract period: ( – Sept/31).
What this job involves:
[Administrative Duties]:
1. Perform receptionist duties, provide operator service, and ensure proper utilization of company assets and facilities as assigned.
執行櫃台職務，提供來電接聽服務，確保根據指派的要求，正確利用/維護各類設施。
2. Coordinate meeting room usage and maintain cleanliness and organization of front office areas.
協調會議室使用情況，保持前台辦公區域的清潔和組織。
3. Manage office newspapers and handle incoming documents.
管理辦公室的報紙並處理收到的各類文件。
4. Support office administration tasks.
支援辦公室行政任務。
[Telephone and Communication]:
1. Manage all incoming telephone calls to the central line.
管理總機處所有來電。
2. Welcome and assist visitors, including exchanging and registering visitor ID cards, and directing them to the appropriate employee(s).
歡迎和協助現場訪客，包括交換和登記訪客ID卡，並將訪客引導/交付至員工窗口。
3. Manage incoming faxes and mail, and distribute them to relevant parties.
管理傳真和郵件，並將其分發給相關人員。
[Package and Shipment Management]:
1. Manage inbound and outbound shipments, ensuring efficient handling of parcels/packages through various services like courier, express, and post.
確保通過快遞和郵寄等各種服務高效處理包裹。
[Maintenance and Utility Management]:
1. Ensure the proper use and maintenance of office utilities, promptly responding to administrative requests for repairing broken items.
確保辦公室設施的正確使用和維護，及時回應物品毀損修繕需求。
[Expense Management]:
1. Record and categorize car rental usage, and update expense reports for reimbursement purposes.
記錄並分類各資源使用情況，並更新費用報銷報告。
2. Verify and prepare administrative expense reports for categories including water, electricity, car rental, telephone, stationery, photos, copy machines, and business travel; coordinate repair arrangements for any damages identified.
統整費用資料，包括水費、電費、汽車租賃費、電話費、文具費、照片費、影印機費和商務旅行費用等類別；安排損壞修繕。
